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Organic Trade Association (OTA) is a membership-based business association that focuses on the organic business community in North America.
PO Box 547
Greenfield, MA 01302
413-774-7511
Record keeping is a fact of life, whether you're an organic or a conventional farmer. In organic farming, most of the record keeping has to do with maintaining an audit trail that can trace the ingredient in a processed product all the way back to the field where it was grown. You'll have to document the field a product was grown in, when it was harvested, where it was stored and when it was shipped.
In order to maintain this accurate audit trail, producers need to keep accurate farm and field maps, histories of their fields (including what was grown and what materials were applied), harvest records and more. Below you'll find basic advice on record keeping along with forms that will help you maintain these records. You'll also find forms on almost every certification agency web site.
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Most Common Mistakes Made by Certified Organic Producers At the bottom of this web page is a section listing the most common mistakes made by certified crop operators. Producers can learn how to avoid... |  |
| California Certified Organic Farmers' (CCOF) Certification Process Producers, livestock operations, processors, retailers, and other handlers will find downloadable certification applications, and manuals... | |
| Information and Resources for Organic Livestock Producers from the Washington State Organic Food Program The web site includes certification information, application and record keeping forms, frequently asked questions, fees and more. | |
| Kentucky Organic Certification Program The Kentucky Department of Agriculture' Organic Program makes its procedures, fees, and application forms available online for producers and... | |
| New Mexico Processor/Handler Certification Application Processors and handlers can use this form to apply for organic certification with this New Mexico certifier. | |
| Ohio Ecological Food and Farming Association (OEFFA) Organic Livestock Plan Questionnaire This form, from the Ohio Ecological Food & Farm Association (OEFFA), is required if you are requesting organic certification of livestock. A... | |
| Ohio Organic Producer/Handler Certification Applications Farmers and processors can download the application forms on the site to apply for organic certification with this association. | |
| Organic Livestock Documentation Forms In order to become certified organic, livestock producers must demonstrate to an accredited certifier that their operation complies with National... | |
| Organic Livestock Recertification Short Form from New Mexico The New Mexico Organic Commodity Commission's short form for those reapplying for livestock certification. | |
| Organic Non-Ruminant Livestock System Plan Forms, from the Washington State Department of Agriculture Organic Food Program This form is to be completed by operators who wish to include non-ruminant livestock production in their organic system. Nonruminant animals... | |
| Quality Assurance International's (QAI) Certification Forms QAI offers a selection of downloadable client forms that are a component of their application forms. Forms are specific to types of growers and... | |
| Quality Certification Services Certification Overview Quality Certification Services provides a brief narrative description of the certification process and a link for ordering an application packet... | |
| Creating an Organic Production and Handling System Plan: A Guide to Organic Plan Development, Including Standard Forms and Templates Under the National Organic Program (NOP) Final Rule (1), each certified organic farm, ranch, or handling operation must have an "organic production... | |
| Washington State's Organic Certification Guide for Producers & Processors This information guide walks producers and processors through the organic certification process. Although designed for operations applying for... | |
| Application Form for Organic Livestock Production from Maryland Application form from the Maryland Department of Agriculture. | |
| ATTRA on Preparing for an Organic Inspection This guide helps producers and handlers understand, prepare for, and get the most from their annual inspections for organic certification. It helps... | |
| Clemson University's Organic Certification Program Clemson University's Department of Plant Industry offers organic certification services. Producers and processors can find certification... | |
| Independent Organic Inspectors Association Sample Forms IOIA provides sample forms for that certifiers may adopt or modify for certification and inspection. Growers can refer to these forms to see the... | |
| Iowa Organic Certification Form for Processors, Distributors, Handlers, and Retailers Combined farming and handling operations, processors, distritbutors, handlers and retailers can use this form to apply for organic certification... | |
| Kentucky's Organic Program The home page for Kentucky's Organic Program features links to forms, information and other resources. | |
| Organic Livestock Certification in Kentucky This web site from the Kentucky Department of Agriculture features forms, procedures and general information. | |
| Organic Livestock Form for Slaughter/Dairy from Clemson University in South Carolina | |
| South Carolina Livestock/Dairy Slaughter Organic Certification Application Livestock and dairy producers seeking organic certification from South Carolina for slaughter of livestock or dairy stock can use this application. | |
| Whole Farm Planning Advice from Georgia Organics, Including Organic Planning Templates Whole Farm Planning is a process that enables a farm to balance farm profitability, community stability, and environmental vitality. It is an... | |
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| Pathway to Organic: Producers // Processors | |
Regional Guide: United States | |
North American Directory | |
Key Resources |
Disclaimer: Organic Trade Association (OTA) is providing this information solely as a resource to the public. Although the information contained on this site is believed to be correct at the time of posting, OTA disclaims all responsibility for any damages or liability that may result from use or reliance on this web site or information contained herein
© 2010 the Organic Trade Association